AP without the rekeying
Every opsi vendor invoice posts to Xero as a bill, coded and ready to approve.
Xero + opsi
Export restaurant invoices from opsi to Xero using your account mappings and chosen status. Keep vendor records and source documents connected to the books.
Secure connection · You map every account before anything posts
1
→ opsiPrepared operational data
2
→ XeroAccounting destination
3
Ready for accountingMappings and requirements below
Opsi’s invoice pipeline captures and codes your vendor bills. This connection posts them into Xero, mapped to your chart of accounts, with the original PDF attached and the tracking you choose.
Why operators turn this on
The kitchen approves invoices in opsi; finance needs them in Xero. Instead of rekeying each bill, opsi posts it for you, split across the right accounts, tax handled, PDF attached.
You choose the status
Bills arrive as draft, awaiting approval, or approved. Your call.
The paperwork rides along
The original invoice PDF is attached to the bill in Xero.
Tracked your way
Apply up to two Xero tracking categories to every line.
What moves between the two
| Data | Direction | Notes |
|---|---|---|
| Vendor invoices → bills | opsi → Xero | Coded to your accounts, PDF attached |
| Credit notes & spend transactions | opsi → Xero | Credits and bank-paid bills handled automatically |
| Chart of accounts & tax rates | Xero → opsi | Read in for mapping (setup only) |
| Vendors & tracking categories | Xero → opsi | Match to your Xero contacts and tracking |
You map opsi’s categories, vendors, tax, and tracking to Xero once, and pick the status bills land in. Invoices post out only when you export them.
Who it’s for
Finance, accountants & bookkeepers
Coded bills land in Xero with the PDF attached, at the status you set.
Multi-entity groups
Map each concept to its own accounts and tracking categories.
Operators & GMs
Approve invoices once; finance gets them without a workbook handoff.
Evaluating opsi?
See exactly what posts to Xero, and what’s only read for mapping, in the table above.
Questions we get
Does opsi pull my financials from Xero?
No. Opsi reads your accounts, tax rates, vendors, and tracking to map against; it only writes vendor bills out.
What lands in Xero?
Your opsi vendor invoices, as bills (or credit notes / spend transactions), coded with the PDF attached.
Can I control the status?
Yes: draft, awaiting approval, or approved.
Does it export automatically?
No. You export each invoice when it’s ready.
What about tracking categories?
Map up to two; they’re applied to every line.
Connect the workflow
Ready to connect Xero?
Send your vendor invoices into Xero, coded and ready to approve.