Vendor statement reconciliation
Make sense of every statement.
Match restaurant vendor statements to invoices and credit memos. Find missing records, track delivery disputes, and follow credits back to the original documents.
Included in the Operations Bundle. View plans
VENDOR STATEMENTHarbor Foods · August5 entries
4Matched invoices 1Unmatched entry
Invoice #78231No match found in opsi $214.60
Statement balance$4,750.40
PDFs and photos
Start with the vendor’s record.
Upload a statement and opsi reads its entries, then looks for corresponding invoices and credit memos in your records.
- Invoice references
- Matches by vendor, document number, and type.
- Dates and amounts
- Used when document numbers differ.
Differences in view
See what needs attention.
Unmatched entries and invoices absent from the statement are listed separately, with references and amounts to help your team investigate.
HARBOR FOODSAugust 1–315 entries
- Statement balance
- $4,750.40
- Matched entries
- $4,535.80
- Difference
- $214.60
Walk through a vendor statement with us.
Get a demoDisputes and credit memos
Keep credits in view.
Compare deliveries with the linked PO and invoice. When a discrepancy needs a credit, record the dispute and attach the vendor’s credit memo to its resolution.
DELIVERY CHECK
One case short.
Invoice #18431 · PO #24091
Chicken breast40 lb case
- Ordered
- 4cases
- Received
- 3cases
- Billed
- 4cases
Expected credit1 case × $112.00$112.00
DISPUTE #1187
Credit received.
Harbor Foods · Invoice #18431
- Dispute openedSep 2 · Short shipment recorded
- Credit memo linkedSep 4 · CM #2048
CREDIT MEMO #2048$112.00Linked to dispute
Resolution noteCredit for one undelivered case.