Vendor matching
Different names. The same ingredient.
We link vendor codes and shorthand to your catalog, then save those matches for future deliveries.
AVO 48CT Avocado, case of 48 Match saved
RESTAURANT INVOICE AUTOMATION
Capture invoices. Keep costs current.
Send vendor invoices by photo, email, or PDF. Opsi’s team handles processing and review, connecting line-item prices to recipe costs and accounting exports.
Included in the Operations Bundle. View plans
How invoices reach opsi
At the dock. Or at your desk.
Give each location a straightforward way to get invoices into opsi.
Snap it at receiving. Take a clear photo from the phone already in your hand.
Forward it by email. Send vendor invoices to your location's dedicated address.
Upload a PDF. Add digital invoices directly from your computer.
Vendor feeds (EDI). Supported vendor feeds can bring invoices directly into opsi. Available feeds depend on your vendor and account. Explore vendor connections
Accuracy in the details
From paper to reliable data.
Our team verifies quantities, prices, and totals against the original document and resolves processing errors for you.
PRODUCE CO. #1182
| Item | Qty | Total |
|---|---|---|
| Roma tomatoes | 2 cs | $49.00 |
| Avocado 48 ct | 3 cs | $126.00 |
| Yellow onions | 1 bg | $24.50 |
Invoice total$199.50
Complete
Processing summary
3 line items captured- Quantities and prices verified
- No duplicate found
- Totals balanced
Invoice total$199.50
See how opsi handles your invoices.
Get a demoBeyond the invoice
The work doesn't stop at data entry.
Cost updates
New prices, where you need them.
After processing and review, invoices can publish automatically or wait for your approval. Published prices update recipe costs and inventory value, and invoice data becomes available for accounting export.
Invoice published Recipe costs Inventory value Accounting export PDF archive
For every team
Less admin across the operation.
At receiving
Keep deliveries moving without adding a stack of invoices to the end-of-day workload.
In the kitchen and bar
Understand what ingredient price changes mean for the dishes and drinks you serve.
In the office
Work with consistent records instead of reformatting paperwork from every vendor.
80% less time spent on paper logs and manual spreadsheets Reported by Twisted Pin using opsi with GoTab.
“Keeps giving time back.”