AP without the rekeying
Every opsi vendor invoice posts to QuickBooks as a bill, coded and ready to pay.
QuickBooks Online + opsi
Export restaurant vendor invoices from opsi to QuickBooks Online as coded bills. Use your account mappings and keep the source PDF with the accounting record.
Secure connection · You map every account before anything posts
1
→ opsiPrepared operational data
2
→ QuickBooks OnlineAccounting destination
3
Ready for accountingMappings and requirements below
Opsi’s invoice pipeline captures and codes your vendor bills. This connection posts them into QuickBooks Online, mapped to the accounts your bookkeeper already uses, with the original PDF attached.
Why operators turn this on
The kitchen approves invoices in opsi; finance needs them in QuickBooks. Instead of rekeying each bill, opsi posts it for you, split across the right expense accounts, with the invoice PDF attached.
Split to the right accounts
Line items land against the GL accounts you map, with tax, shipping, and other charges apportioned.
The paperwork rides along
The original invoice PDF is attached to the bill in QuickBooks.
Pay once, posted both places
Pay a bill through opsi and the payment posts against it in QuickBooks.
What moves between the two
| Data | Direction | Notes |
|---|---|---|
| Vendor invoices → bills | opsi → QuickBooks | Coded to your accounts, PDF attached |
| Vendor credits & paid receipts | opsi → QuickBooks | Posted as credits or purchases automatically |
| Bill payments | opsi → QuickBooks | Requires Bill Pay, sold separately; payments post against the exported bill |
| Chart of accounts, vendors & classes | QuickBooks → opsi | Read in for mapping (setup only) |
You map opsi’s categories, vendors, and class to your QuickBooks chart of accounts once. Invoices post out only when you export them, nothing moves without your say-so.
Who it’s for
Finance, accountants & bookkeepers
Coded bills land in QuickBooks with the PDF attached, ready to review.
Multi-entity groups
Map each concept to its own accounts and class.
Operators & GMs
Approve invoices once; finance gets them without a workbook handoff.
Evaluating opsi?
See exactly what posts to QuickBooks, and what’s only read for mapping, in the table above.
Questions we get
Does opsi pull my financials from QuickBooks?
No. Opsi reads your chart of accounts, vendors, and classes for mapping. The connection exports invoice records and supported payment records rather than importing your full financial reports.
What lands in QuickBooks?
Your opsi vendor invoices, as bills (or credit notes / purchases), coded to your accounts with the PDF attached.
Does it export automatically?
No. You export each invoice when it’s ready, and it’s marked exported so nothing double-posts.
What about payments?
Bill Pay is sold separately and requires Invoice Automation. Payments made through Bill Pay post against the exported bill in QuickBooks.
An export failed, why?
Usually the invoice date falls in a closed accounting period, or an account isn’t mapped. Fix and re-export.
Connect the workflow
Ready to connect QuickBooks Online?
Send your vendor invoices into QuickBooks, coded and ready to approve.